Bite #5: Accessible Load-in Zones and Backline

Load-in is a key part of every show and often one of the most challenging and frustrating aspects. Artists face issues like no designated loading zones, cluttered pathways, and distant parking with heavy gear and inclement weather. Taking practical steps to remove barriers reduces stress and creates a smoother process for everyone.
Two street signs on a sidewalk. One is yellow with black text that says, 15 min load and unload only, 4pm - 7am, everyday. Below that, another sign says, Priority, Musicians Loading and Unloading.
Priority Musicians Loading & Unloading sign. Photo credit: City of Seattle

Setting The Stage

A touring band arrives at a venue on a rainy day with a van full of gear, which they agreed to share with the other bands on the bill. Without a loading zone or nearby parking, they must navigate wet, crowded streets and stairs while exhausted from traveling. The delays and extra effort lead to unnecessary stress and a late sound check.

Reflection

What steps does your venue take to make load-ins safe and manageable for musicians?

Actions

Prepare for Accessible Load-Ins
  • Offer and maintain equipment like hand carts, dollies, wagons, and portable or track ramps for wheeling gear onto the stage.
  • Keep pathways clear and step-free to minimize obstacles.
  • Reserve parking spots near entrances or designate a stopping zone for unloading when accessible parking is unavailable.
  • Assign willing staff or volunteers to help with heavy lifting and transporting equipment.

Tech and Access Riders
  • Use clear tech-rider protocols to communicate what backline equipment (e.g. guitar amps, drum kits) will be available at the venue well in advance.
  • Include questions about load-in and accessibility needs in tech riders and share information about available support, tools, and accessible features with artists ahead of the event.

Backline Support and Gear Sharing
  • Oversee communication between bands and sound technicians, well in advance, to arrange gear sharing, especially for heavy items like vintage tube amps, to minimize load-in challenges.
  • Provide information on local rental services (e.g. Long & McQuade) and assist with rental logistics for headlining acts when feasible.
  • Train staff on proper lifting techniques and ergonomic practices to reduce physical strain and promote safer load-in practices.
Resources:
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